While we can not predict the exact number of attendees for your session, attendance generally ranges from 35-100 participants. Attendees expect engaging, lively, and interactive presentations. 

Presenter Registration Information

All Presenters must register for the Conference and pay the appropriate registration fee.  All registered attendees will receive confirmation of their registration either by mail or email. Attendees should stop by the onsite ISPI Registration Desk to pick up registration materials including attendee bags, badges and a copy of the final conference program.

Please contact the ISPI Conference Department with any questions at   301.587.8570 or email conference@ispi.org.

As a service to our speakers and attendees, ISPI will duplicate concurrent session handouts and deliver (on average, 60) copies of your handout to your meeting room on the day of your presentation for *free* if you submit your handout by the February 26 deadline.

All Conference Presenters must submit an electronic copy of their handout. 

By February 26, 2007:

Please email conference@ispi.org your session handout if you want ISPI to duplicate and distribute your handout for your session. 

OR

Please email conference@ispi.org stating that you will provide your own session handouts.  Please note, you are still required to submit an electronic file by February 26.

Presenters may only submit ONE handout file for duplication. Handout files may include PowerPoint, Word, WordPerfect, or Adobe (PDF) files. DO NOT PASSWORD PROTECT FILES. If you submit a PowerPoint file as your handout, please reduce your slides to 3 per page and include space for note taking. Do not include any hyper link references in your PowerPoint file and try to avoid heavy backgrounds.

Warning: To use the following files, please DOWNLOAD the file to your computer before opening and editing.  To do so, right click on each link below and select Save Target As or Save File As. You may not be able to edit the file from your web browser.

• Handout Cover Template (1.2 mb PowerPoint File, PPT)
   
• PowerPoint Template (1 mb PowerPoint File, PPT)

Your handout file may only consist of a maximum of 20 single sided, 8 1/2" x 11" pages. Your handout must be free of promotional material, however, you may include personal contact information as long as you do not exceed the 20 page limit. If you exceed the 20 page limit, ONLY copies of the first 20 pages will be made and distributed to conference attendees. 

Number all pages of your handout in the bottom right-hand corner.

ISPI will provide a handout cover template to be used on all handouts material whether we provide the copies or not.  The handout cover template will be forwarded to all presenters.  Your cover sheet must include the following:  . 
 

• title of session, 
• presenter names, 
• session number, 
• presentation date 
• presentation time.

 
Name your handout file in the following way: 

<your last name and first initial>.ppt

example: John Doe --> doej.ppt

Important:  If you have more than one session, please add "session1," "session2," respectively following your last name, first initial.  For example:  doej_session1.ppt.

You may provided your own copies for your session, however you still must remit the electronic copy by February 26. Write: “WILL MAKE MY OWN COPIES” in the body of your email message. Please be prepared to accommodate audiences ranging in size from 35-100 participants. ISPI requires that you submit the electronic copy in advance or your session may be canceled. Contact Kim Akoto, ISPI Director of Meetings with any questions at: 1-301-587-8570 x101, or kimA@ispi.org.

ISPI will: 

• Prepare black and white copies for your session stapled. 
• Deliver your handouts to your assigned meeting room on the morning of the session.
• Provide a volunteer session monitor to help you distribute your handouts.
• Include your handout on the Conference CD, if selected as one of the sessions to be recorded.

Click here for the article (790 kb PDF).

Your Meeting Room

Generally, presenters have access to their assigned meeting room at least 45 minutes prior to the start of their session. All meeting rooms will be set theater style with a head table and the following audiovisual equipment. Requests for any other audiovisual equipment should be forwarded to kimA@ispi.org.

• LCD Projection Panel ( @ 1100 lumens)
• Screen
• Flip Chart & Markers
• Wired Microphone (depending on room size)
• Podium Microphone

Presenters may double-check their requested audiovisual support onsite at the conference registration desk. ISPI may not always be able to accommodate last minute changes or additions, therefore we strongly discouraged this.

Internet service is not provided. Bring print outs of any web demonstration you wish to provide via the web.

 
ISPI will record selected session.  Some of these session will be used to compile a special Conference CD. The CD will contain audio, handouts.  Please review the following tips to ensure that we capture the audio from your session:, and proceeding submissions from numerous ISPI presenters. 
 
• ATTACH the microphone to your person prior to the start of your session
• ALWAYS speak into the microphone 
• REPEAT attendee questions into the microphone


In the event you have any questions about our recording procedures, a representative will be available onsite to help you. Special Note: Some rooms will have microphones that will not amplify but will record your session. Please be sure to use these microphones so that we may capture the audio for your session!

Take the conference home with you! This one-of-a-kind performance and resource tool will feature more than 150 sessions with actual audio and handouts from selected sessions presented at this year's conference. This unique CD will play in any desktop computer and is fully searchable by topic, author, subject, or track. Offered at the special attendee rate of $99, you can't afford NOT to buy it! (That's less than $.66 cents per session!) Reserve your copy today!
 

ISPI assigns a volunteer to each meeting room. The primary purpose of a session monitor is to distribute and collect evaluation forms, assist you, if needed, during your presentation, give you time warnings, distribute handouts and troubleshoot if necessary. Session monitors will be in contact with ISPI staff to ensure that things run smoothly during your presentation. Session Monitors are not permitted to leave the meeting rooms to run personal errands for presenters.

To help you prepare for your session, ISPI will set-up a speaker lounge for presenters during the conference (location to be posted). You may use this room throughout the conference to prepare for your session, or network with other presenters. 

Please note:  A photocopier will not be available to duplicate  session handouts or for other photocopying needs.  The hotel has a business center where photocopies can be made. 

If you would like to ship materials for your session or workshop in advance, boxes may not arrive before April 28. If you ship anything to the hotel in advance, you will be responsible for obtaining the box upon your arrival. 

Please note: The hotel may post a handling fee to your guestroom for receiving packages which you are responsible for. 

See Hotel & Travel for host hotel address & telephone.

Check out these tips to help you deliver a fabulous presentation. 

Preparation

Compile and submit your handout to ISPI.

Ship any materials you require for your session directly to the hotel and to your attention for arrival between April 28 & May 2. 

Visit the ISPI Speaker Lounge onsite to run through your slides, overheads, and presentation one final time. 

If you would like to view more tips for a successful presentation, the following web page may be of interest.

http://www.fpm.wisc.edu/support/PresentationTips.htm

Arrive 45 minutes prior to your session to settle in and set up.

Confirm your transparencies or slides are in the proper order.

Introduce yourself and any co-presenters to your session monitor and to your audience.

Speak clearly into the microphone and repeat any attendee question. Remember: You must speak into the microphone if you want your session recorded!

Begin and end your session on time. Your volunteer session monitor will give 7 minute, 3 minute and 1 minute warnings to keep you on track.

Ask the attendees what they expect from your session. Generate questions in advance so that you can meet their expectations.

Review your printed session description and objectives on ISPI's website and make sure your actual presentation matches the advertised objectives.

Factor in time for questions.

If you require technical assistance with equipment or general assistance, convey the issue to your volunteer session monitor who will take immediate action to remedy the situation.

Refrain from making negative remarks against other organizations, individuals, or presenters.

Thank your attendees for their attention!

While Handouts created from PowerPoint presentation slides may be useful during your session; often the best handouts are ones that attendees can refer to long after your session ends! 

Be sure to include key points, summaries, bibliographies or other resources attendees can reference once they are back in their offices.

Ask your Volunteer session monitor to help you distribute handouts to all attendees.

ISPI invites conference presenters to present your conference session at an ISPI Chapter meeting in an effort to provide ISPI chapter groups with quality programming material. ISPI has more than 50 chapters all over the world.  Chapter meetings take place at various times throughout the year. Please contact Francis George, ISPI Director of Membership at: 1-301.587.8570 x110 or francisG@ispi.org.  If you would like to be added to our preferred speaker list, kindly state if you would be willing to offer your expertise as a professional courtesy or if you would require speaking and/or travel reimbursement. This information will be shared with ISPI chapters worldwide!

Your Invitation to Present

Speaker Proposal Deadlines

Workshop:  July 31, 2006
Session:     August 31, 2006

• PDF & Word Downloads - Click Here for Help! 

Sample Presentation Proposal (103 kb PDF)

Sample Handout (254 kb PDF)